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Board of Directors Call for Volunteers

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Call for Applications - HIVMA Board of Directors

HIVMA is accepting applications from the membership for six open seats on the Board of Directors listed below. The Board of Directors provides critical input, oversight and guidance to strengthen HIVMA’s programs and policy agenda. Members may submit an application from the Volunteer Opportunities page on MyIDSA (log-in required).

IDSA and HIVMA leaders will host an informational and interactive webinar Thursday, Feb. 20 from 4:00 EST to 4:45 p.m. EST for members to ask questions and learn more about the 2020 IDSA and HIVMA Elections process. Please register to learn more.

Important Dates

Application Opens: Tuesday, January 29, 2020, 12:00PM (EST)
Application Closes: Wednesday, February 27, 2020, 11:59 p.m. (EST)
Election Process: June 2020 - July 2020 
Candidates Notified of Election Results: July 2020

Term of Office

Directors: Three years beginning and ending with IDWeek.
Vice Chair: Four years serving for one-year in the following roles: Vice Chair, Chair-Elect, Chair and Immediate Past Chair.

Method of Appointment

Directors and the Vice Chair shall be elected by the voting members of HIVMA as described in the
Society’s bylaws.


Director: Member of the Board of Directors
Vice Chair: Member of the Board of Directors and Executive Committee


Reports to: Board of Directors
Staff Liaison: HIVMA Executive Director

Estimated Time Commitment

Hours Per Year: 60 to 70 with peak periods in March, June and October
Estimated Time Commitment


• Board of Director in-person meetings (March – in conjunction with CROI, May/June, October)
• Board of Director conference calls (scheduled on an ad hoc basis, potentially two to three 60-minute
calls per year)
• Respond to electronic communications including reviewing and approving policy positions or other
documents (3 to 4 hours per month)

Chair Track:
In addition to the Director commitment:

• Participate in monthly 60-minute leadership calls.
• Review and respond as a member of the executive committee to policy and programmatic timesensitive issues (two to three hours per week).
• During the year as Chair, an additional up to two to three hours per week may be required to review
and sign off on time-sensitive communications.

Essential Duties and Responsibilities

In collaboration with the full Board of Directors:

• Exercise Duty of Care: Act honestly, reasonably and in good faith
• Exercise Duty of Obedience: Faithfully pursue HIVMA’s mission and act consistently with policies,
procedures and bylaws
• Exercise Duty of Loyalty: Act in the best interest of HIVMA and IDSA and disclose and avoid all
conflicts of interests.
• Inform and advance the strategic direction of HIVMA
• Set and monitor HIVMA’s policy agenda and policy positions


• Maintain active membership in HIVMA
• Prepare for, attend and actively participate in all Board of Director meetings and conference calls
• Promote the association’s mission and goals
• Carry out special assignments as requested by the Chair, such as serving on work groups, reviewing
clinical practice guidelines or other documents on behalf of HIVMA, or representing HIVMA in
various settings
• Protect the confidentiality of the Society’s proprietary and privileged information
• Make an annual contribution to the IDSA Foundation
Experience/Skills and Attributes –Directors
• Recent volunteer experience with HIVMA or related experience locally or with another organization
• Embody principles of inclusion, diversity, access and equity
• Ability to Think Innovatively: Generates and encourages new ideas and develops tangible strategies
to implement new initiatives
• Ability to Exhibit Sound Decision Making: Remains objective in analyzing complex and ambiguous
• Ability to Manage Group Dynamics and Discussions Effectively: Maintains an open, collegial
atmosphere while keeping group discussions focused

Experience/Skills and Attributes – Chair Track

• Previous service on the HIVMA Board of Directors
• Ability to Display Leadership Presence: Projects calm, confidence and poise with strong
interpersonal skills
• Ability to Think Strategically: Anticipates future trends and can translate vision into clear and
obtainable strategies
• Ability to Lead and Manage Change: Influences others and builds coalitions to support key

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